Leave the planning to Planwell.
Trade shows, field events, conferences, summits—we do them all. But more importantly, we do them well.
Our team blends strategy, creativity, and flawless execution to turn every event into an experience.
Conferences & Summits
High-stakes moments deserve high-impact support. We help you bring your brand to life across every moment of your conference or summit—whether we’re leading the full planning process or jumping in where you need us most.
From program design and speaker management to production, activations, and day-of execution, we make complex events feel seamless for your team and unforgettable for your audience.
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Comprehensive project plan + management
Venue research + recommendations
Event program + experience ideation
Venue coordination
Hotel, lodging, + transportation
Vendor sourcing + management
Budget tracking 🩵
Food + beverage management
Pre-and-post event marketing strategy
Sponsorship package development + logistics
Breakout + keynote speaker logistics
Ancillary event planning + management
AV production management
Event platform management
Volunteer + staffing management
A detailed run-of-show schedule
Onsite presence
Dedicated Slack channel
Bi-weekly planning calls
Fractional Event Support
Flexible, embedded event marketing support—without the full-time hire. Instead of hiring one-off contractors and managing time sheets, handoffs, and onboarding, you get a consistent team you can rely on month over month.
Subscription support gives you ongoing access to Planwell’s team of event marketers to handle the planning, coordination, and execution that spans your entire event calendar.
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Venue research, shortlists, and contract coordination
Vendor sourcing and ongoing vendor management
Booth logistics, timelines, and exhibitor portals
Creative activation, gifting, and swag ideation
Event briefs, run-of-show documents, and internal enablement
Pre-event promotion and registration support
Sales enablement materials and onsite prep
Post-event follow-up, recaps, and ROI summaries
Filling bandwidth gaps during busy seasons or team transitions
Trade Shows
Eager to stand out in a sea of booths? From booth design and signage to sponsor activations and swag, we make sure every detail reflects your brand—and actually draws people in.
We’ll handle vendors, budgets, logistics, and everything in between so your team can focus on what matters most: making connections and generating new business.
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Comprehensive project plan + management
Creative strategy for onsite experience and swag
Vendor sourcing + management
Internal travel logistics + coordination
Booth logistics + management
Pre-and-post event marketing support
An event brief to align the day-of team
Budget tracking
Speaker coordination
A detailed run-of-show schedule
Dedicated Slack channel
Bi-weekly planning calls
Field & Wraparound Events
Bring your customers and prospects together for a memorable, on-the-ground experience—whether it's a product launch, client dinner, regional meetup, or wraparound event alongside a conference or trade show.
We can support with everything from creative strategy and venue sourcing to gifting, food and beverage, and run-of-show execution. The result: moments that feel thoughtful, on-brand, and built to drive pipeline.
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Comprehensive project plan + management
Creative strategy for onsite experience and swag
Vendor sourcing + management
Venue research + recommendations
Food + beverage management
Pre-and-post event marketing support
An event brief to align the day-of team
Budget tracking
Speaker coordination
A detailed run-of-show schedule
Dedicated Slack channel
Bi-weekly planning calls
Let’s plan your next event, together.
Every event and team is different—so we tailor our support to match your goals, your gaps, and what matters most to you. Whatever your event looks like, we can help bring it to life.